Position Title: Project Management Specialist (Health) FSN-11 – (Multiple Vacancies)
Activation Date: 12 Feb, 2019 Announced Date: 12 Feb, 2019 Expire Date: 26 Apr, 2019
Job Location: Kabul
Nationality: Afghan
Category: Program
Employment Type: Full
Time
Salary:
Vacancy Number: 72030619R10018
No. Of Jobs: 2
City: Kabul
Organization: USAID/Afghanistan
Years of Experience: 5
years
Contract Duration: One
Year (Extendable)
Gender: Male/Female
Education: Master
Degree
Close date: 26
Apr, 2019
About USAID/Afghanistan:
SOLICITATION NUMBER: 72030619R10018
ISSUANCE DATE:
February 12, 2019
CLOSING DATE/TIME:
February 26, 2019
SUBJECT: Solicitation for a Cooperating Country National
Personal Service Contractor (CCNPSC) – Project Management Specialist (Health)
FSN-11 – (Multiple Vacancies)
Dear Prospective Offerors:
The United States Government, represented by the U.S. Agency
for International Development (USAID), is seeking offers from qualified persons
to provide personal services under contract as described in this solicitation.
Offers must be in accordance with Attachment 1, Sections I
through V of this solicitation. Incomplete or unsigned offers will not be
considered. Offerors should retain copies of all offer materials for their
records.
This solicitation in no way obligates USAID to award a PSC
contract, nor does it commit USAID to pay any cost incurred in the preparation
and submission of the offers.
Any questions must be directed in writing to
kblAIDHR@usaid.gov.
Sincerely,
Executive Officer
Job Description:
GENERAL INFORMATION
SOLICITATION NO.: 72030619R10018
ISSUANCE DATE: February 12, 2019
CLOSING DATE/TIME FOR RECEIPT OF OFFERS: February 26, 2019
no later than 4:30pm Kabul time.
POSITION TITLE: Project Management Specialist (Health) -
(Multiple Vacancies)
MARKET VALUE: Equivalent to FSN-11 (Step 1 – 13)
In accordance with AIDAR Appendix J and the Local
Compensation Plan of US Embassy Afghanistan. Final compensation will be
negotiated within the listed market value.
PERIOD OF PERFORMANCE: The period of performance is one
year, with the possibility of extension up to a total of five years, subject to
availability of funds, satisfactory job performance and need for continued
service.
PLACE OF PERFORMANCE: Kabul, Afghanistan.
SECURITY LEVEL REQUIRED: As an employment precondition, the
successful candidate is required to obtain U.S. Embassy Kabul, Afghanistan
Regional Security Office (RSO) Security Clearance.
STATEMENT OF DUTIES
General Statement of Purpose of the Contract
The USAID/Afghanistan Office of Health and Nutrition (OHN)
manages a $120 million health and population portfolio with 14 active awards,
serving as the primary health and population development liaison between the
U.S. Government (USG) and the Government of Afghanistan (GoA). The OHN team
liaises with the Ministry of Public Health (MoPH) and with bilateral and
multilateral donor agencies, such as the Canadian Embassy, the European Union
(EU), the Japan International Cooperation Agency (JICA) and Japanese Embassy,
the World Bank (WB), the World Health Organization (WHO), UNICEF, and the
United Nations Population Fund (UNFPA). In addition, OHN has less intensive
liaison activities with other ministries, such as Education, Higher Education,
Rural Rehabilitation and Development, Planning, Women’s Affairs, and Finance.
Under the supervision of the OHN Director or his/her
designee, the incumbent serves as a team leader for the health service delivery
or health systems teams. In this capacity the incumbent leads, manages, mentors
and coaches a technical team (health service delivery or health systems)
comprised of Cooperating Country National (CCN) staff. The incumbent provides
expert technical, administrative, financial, and management assistance to OHN.
The incumbent also serves as program specialist, assisting USAID/Afghanistan to
implement the Agency's sector-wide health activities in Afghanistan. The
incumbent has daily responsibility for managing and coordinating project
activities with officials in the MoPH as well as with other ministries and
international agencies associated with the implementation of health, population
and nutrition development projects.
The incumbent must analyze and use data for decision-making,
and advise others on data findings and implications for program decisions and
activities. The incumbent will also work closely and collegially with
colleagues on program and project designs, proposal reviews, work plans, and
strategies, and will coordinate meetings or visits to USAID and the U.S.
Embassy with counterparts in the U.S. Mission and with external counterparts in
the health sector.
This is a professional management position that requires
leadership, technical skills and program experience – particularly with regard
to primary health care, maternal, newborn and child health, family
planning/reproductive health, nutrition development, infectious disease, and
health systems strengthening. The position requires well-developed
interpersonal and managerial skills, sound judgment and the ability to develop
professional relationships within USG agencies and organizations, USAID, GoA
counterparts, U.S., international, and Afghan technical organizations,
Non-Governmental Organizations (NGOs), and Civil Society Organizations (CSOs).
The incumbent maintains contact with MoPH officials, other organizations
already named and service delivery personnel at all levels in Afghanistan, and
represents USAID in numerous high level technical, program and donor
consultations and working groups related to health programs in Afghanistan. The
incumbent assists in the coordination of USAID health, population and nutrition
development project activities with other departments within USAID as well as
with donors and other organizations named above.
Statement of Duties to be Performed
The incumbent serves as a team leader for CCN staff on
either the OHN health service delivery or health systems team. The incumbent
leads the team in programmatic planning and goal setting. The incumbent is
responsible for assisting team members to set appropriate performance and
professional development objectives. The incumbent monitors team members’
performance to ensure USAID and the OHN reach overarching health and population
development goals for Afghanistan.
The incumbent serves as an expert technical officer who
advises on and in consultation with colleagues and the OHN Director, manages
corrective actions with counterparts to ensure USAID and OHN policies,
strategies, programs, projects supported by U.S. health assistance are of the
greatest possible impact on health. The incumbent therefore is expected to
convey clearly and logically, internationally-accepted public health concepts
and cost-effective primary and secondary level service delivery interventions
and approaches, best practices and lessons learned, in relation to the status
of health in general and in particular, to that of women and children in
Afghanistan. The incumbent also serves as an OHN point of contact with the
MoPH, other donors, implementing partners and other USG counterparts for the
projects, activities or thematic areas in health that s/he is assigned.
The incumbent serves as Certified Agreement/Contracting
Officer’s Representative (A/COR), On-Budget Monitor (OBM), or alternate for any
of these positions as designated by the Mission’s Office of Acquisition and
Assistance (OAA). The incumbent is responsible for management actions relating
to agreements, grants, or contracts, for implementation in the health
portfolio. In the AOR/COR/OBM capacity, the incumbent is responsible for
monitoring contractors’ and grantees’ performance and for regularly engaging
with project staff (USAID’s “implementing partners”) and local beneficiaries.
The incumbent exercises considerable initiative and independent judgment in
planning and managing project activities.
Technical Leadership, Program Representation, and
Stakeholder Engagement
Provides expert technical guidance and leadership related to
primary health care, maternal, newborn and child health, as well as family
planning/reproductive health, infectious disease, nutrition development and
health systems strengthening across USAID/Afghanistan, OHN, and interagency.
Provides strategic technical direction and preparation of
strategy updates, program area analysis, presentations, and briefing materials.
Maintains contacts with high and mid-level host government
officials and represents USAID in policy, strategy, program, technical and
coordination meetings, and in working committees/groups. Assists in
organization of and attends events related to public health in Afghanistan,
takes notes and reports back to the OHN senior management and other relevant
offices within USAID/Afghanistan.
Establishes and maintains cordial and effective contacts and
relationships with representatives of donor and international and national
technical organizations, and representatives of the private sector, NGOs, and
other USAID implementing partners.
Develops and supports the dissemination and discussion of
information concerning the Mission’s health programs and participates in
seminars, workshops, and conferences.
Assists in the coordination of OHN strategies and
program/project activities with other technical offices within
USAID/Afghanistan.
Represents USAID and the OHN in various committee meetings
constituted for review and to provide technical inputs on issues concerned with
a policy, strategy, and/or project or program.
Project Management
Develops and manages health programs undertaking detailed
information analysis, project design, monitoring, evaluation, budget management
and general oversight. The incumbent exercises initiative and independent
judgment in strategic activity planning and identifies problems that require
follow-up actions. The incumbent interacts with program/project managers of
several implementing partners, technical and management advisors and host
country counterparts. Specific responsibilities include:
Reviews proposals from host country counterparts and other
sources that are submitted for assistance to determine their suitability for
project financing. Assists in the analysis of needs, conceptual design of
activities, and the preparation of program descriptions, amendments, and
related statements of work.
Prepares detailed scopes of work for technical assistance
and training services for project components, and explores various procurement
options. Holds detailed discussions with host country counterparts on
procurement and takes necessary action for services and/or commodities
procurement.
Participates in Mission Technical Evaluation Committees
(TEC) to evaluate and select contractors and grantees. Provides technical
review of project performance in terms of achieving physical and financial
targets and attainment of the project’s goal and purpose.
Oversees, evaluates, and monitors contractors’/grantees’
performance, project budgets, including costs, and progress by making on
site-visits, as permitted; also assists other OHN colleagues in portfolio
administration.
Has significant and primary responsibility for designing,
managing and monitoring of OHN program funding for health projects. Liaises
closely with USAID’s Office of Financial Management (OFM), Office of Program
and Project Development (OPPD), OAA and various Mission committees, such as the
on-budget committee that oversees budget-related issues concerning direct USAID
assistance to the GoA, and maintains proper records pertaining to
program/project decisions and budgets.
Exercises considerable initiative and independent judgment
in planning and implementing program/project activities. Monitors and
intervenes as necessary to ensure that the program/project activities are
responsive to terms and conditions of relevant USAID
grants/contracts/agreements, as well as that they meet the expectations of
project beneficiaries.
Manages performance of financial reviews and of analyses of
a project’s financial parameters, and prepares project-related financial and
budget projections. Ensures that all audit and evaluation requirements are
fulfilled.
Reviews grants/contracts/agreements in consultation with the
Acquisition and Assistance Specialist in the USAID/Afghanistan/ OAA assigned to
work with OHN, and provide guidance to and oversight of implementing partner
actions concerning project procurement and the use of project-funded assets.
As AOR/COR/OBM, maintains accurate and complete project
files in conformance with OAA compliance requirements. Reviews financial
reports from implementing partners, monitors expenditures, processes contractor
invoices, prepares financial pipeline reports, accruals reports, and project
modification requests. Tracks commitments, obligations and de-obligation actions.
Completes closeout activities for projects that are completed or terminated.
Program Monitoring and Evaluation (M&E) and Reporting
Provides leadership and works closely with OHN Monitoring
and Evaluation (M&E) team specialist and AORs/CORs/OBMs to ensure that
outputs and impact of activities are analyzed periodically and data are used to
guide partner performance management.
Tracks program/project achievements or shortfalls against
targets and deliverables in periodic program/project reporting, and requests
corrective actions if needed. Drafts and updates informative documents such as
project briefing memoranda and papers, project amendments, project procurement
documents, fact sheets, and other outreach and communication products.
Defines and reports on the results from USAID/Afghanistan’s
investment in the public health sector through annual reports, studies etc.,
and drafts summaries, briefing memoranda and press releases.
Develops information tracking systems, coordinates M&E,
and analyzes data. Maintains project and program files, including databases on
project performance, implementation progress, disbursement of funds, and
achievement of objectives.
Applies data analysis findings to future program/project
designs, strategy, and activities.
Drafts official USAID documentation such as letters to host
governments, embassies, and partners; annual reports; implementation letters;
assistance and acquisition documents; action memoranda and other documents
related to public health.
Staff Supervision
Assists supervised employees to establish appropriate Work
and Development Plans (WDP) that set appropriate performance objectives and
criteria in support of project and OHN team goals. Assists employee to plan and
schedule training needed to achieve AOR/COR certification.
Mentors and supports employee as needed in performance of
their duties, identifying potential resources and opportunities for
professional development.
Monitors employee performance, providing needed support and
direction to facilitate successful achievement of performance objectives.
Prepares annual Employee Performance Reports (EPRs) for
review by the OHN Director.
The contractor is eligible for temporary duty (TDY) travel
to the U.S., or to other Missions abroad, to participate in the "Foreign
Service National" Fellowship Program, in accordance with USAID policy.
Supervisory Relationship
The incumbent works under the general supervision of the OHN
Director or his/her designee. The incumbent will be empowered by the OHN
Director to act independently in selecting and prioritizing some tasks and to
carry out other assigned tasks. Priority assignments (“Taskers”) may also be
assigned by the Deputy Mission Director or by staff from other offices, as
relevant.
Supervisory Controls
The incumbent supervises three (3) FSN-10 Project
Specialists. In that capacity, the incumbent must mentor junior staff to
develop skills and performance objectives.
AREA OF CONSIDERATION:
Cooperating Country Nationals (CCN), meaning an individual
who is a cooperating country citizen or a non-cooperating country citizen
lawfully admitted for permanent residence in the cooperating country.
According to ADS 309.3.1.4 d. “USAID policy is that a CCNPSC
is preferred over a TCNPSC in order to integrate the foreign assistance effort
into the community, enhance the skills of the cooperating country's population,
and contribute to the local economy.”
PHYSICAL DEMANDS
The work requested does not involve undue physical demands.
POINT OF CONTACT:
Any questions about this solicitation may be directed to:
KblAIDHR@usaid.gov. Applications submitted to this email address will not be
considered.
Note: No in-person appointments or telephone calls will be
entertained, unless you are required to have more information about this
solicitation.
Job Requirements:
Education: A master’s degree in public health, nursing,
health policy and/or health sciences is required. (Education requirement must
be met at the time of application for the subject position).
Work Experience: Minimum of five (5) years of progressively
responsible administrative and management experience within Afghanistan’s
health sector with the Ministry of Public Health (MoPH) structure, or
Afghanistan’s private health sector or non-governmental, donor organizations is
required. (Work experience requirement must be met at the time of application
for the subject position).
Language: Level IV (Fluent) speaking/reading of English
language and Level IV (Fluent) speaking/reading of Dari or Pashto is required.
(English language ability will be tested).
Knowledge: The incumbent must have excellent knowledge of
international health and public health program/project management, including of
the design, management and evaluation of public health projects/programs, is
required. A thorough understanding of the MoPH structure and Afghanistan’s
private health sector (in particular in primary health care, maternal, newborn
and child health, midwifery service improvement and/or family
planning/reproductive health, infectious disease, nutrition development and
health systems strengthening) is also required. The incumbent is expected to
become fully knowledgeable about USAID development and health assistance
policies. The incumbent is expected to be highly knowledgeable about and have
implemented best program and technical practices in public health in
Afghanistan and to be highly knowledgeable about the development and health
issues facing the MoPH and GoA. The incumbent is expected to explain USAID
policies, procedures and requirements to outside parties, including high-level
government officials, donors, contractors and partners.
Skills and Abilities: The incumbent must have the ability to
manage resources, projects, and programs effectively and efficiently;
conceptualize, analyze and identify problems and develop solutions; exercise
sound judgment; analyze and present information orally and in writing, and
draft clear documents. Ability to establish and maintain effective and
harmonious counterpart contacts in host-government implementing agencies and
related private sector organizations. Ability to effectively communicate and
work smoothly with superiors, subordinates, colleagues, and partners, both
inside and outside USAID, at a high level of fluency, in English and either
Dari or Pashtu. Excellent interpersonal skills, and the ability to work
effectively in a multicultural team environment and achieve consensus on
project and administrative matters, is required. Computer literacy in word
processing, spreadsheets, presentations including PowerPoint, email and the
internet is required. A capacity to draft coherent and grammatically correct
papers, correspondence, and analytical materials in both languages is required.
The ability to learn workplace-specific software programs or applications for
payroll, travel, and project management is also required.
EVALUATION AND SELECTION FACTORS
Below factors will be used for screening candidates to be
considered for English Proficiency and written examination.
• Work
Experience 20 points
•
Knowledge
40 points
• Skills and
Abilities 40 points
Maximum
Points: 100 points
After an initial application screening, the best qualified
applicants will be invited for a written examination, English Proficiency Test
and to an oral interview.
Submission Guideline:
PRESENTING AN OFFER
Applicants are requested to submit a complete application
package which must include all required documents (provided below) with a
Subject line: Project Management Specialist (Health) FSN-11 (SOL#:
72030619R10018).
Offers must be received by the closing date and time
specified in Section I, item 3.
REQUIRED DOCUMENTS:
Cover memo/email text that outlines how your qualifications
and experience meet the selection criteria.
Updated and signed version of Application for Employment as
a Locally Employed Staff (DS-174)
https://af.usembassy.gov/wp-content/uploads/sites/268/Form_DS-174.doc (A
copy of the DS-174 form can also be downloaded from ACBAR.org under this link
http://www.acbar.org/applicationform. Applicants who are accessing this
solicitation through jobs.af can download directly from the website) AND
A current resume or curriculum vitae.
IN ORDER TO HAVE YOUR APPLICATION CONSIDERED, YOU MUST
SUBMIT ALL THREE REQUIRED DOCUMENTS. IF YOU OMIT ANY OF THE REQUIRED DOCUMENTS,
COVER PAGE, CV OR UPDATED/SIGNED DS-174 FORM, YOUR APPLICATION WILL NOT BE
CONSIDERED.
Note:
Only short-listed candidates will be notified.
This vacancy is open only to Afghan Nationals.
Applications with unsigned/old DS-174 form will not be
considered.
Applications with insufficient, incomplete and inconsistent
information to make a determination will not be considered.
No in-person appointments or telephone calls will be
entertained.
Applications submitted as .RAR and/or WinZip file will not
be considered.
Candidates who are applying for this position must fully
meet the education requirement (graduated and degree and/or diploma already
received) as specified. At the time of applications, candidates must also meet
in full the experience requirement. There is no exception for these
requirements.
Short-listed candidates will be requested to provide
educational documents such as degrees, diplomas, certificates and other
pertinent documents as needed. Failure to provide the required documentation
will result the rejection of their application from further consideration.
The Agency retains the full right to cancel or amend the
solicitation and associated actions.
Offers must be received by the closing date and time
specified in Section I, item 3.
To ensure consideration of offers for the intended position,
Offerors must prominently reference the Solicitation number in the offer
submission.
LIST OF REQUIRED FORMS FOR PSC HIRES
Once the Contracting Officer (CO) informs the successful
Offeror about being selected for a contract award, the CO will provide the
successful Offeror instructions about how to complete and submit the following
forms.
Pre-employment Medical History and Examination Form
U.S. Embassy Kabul Security Certification Request
Appointment Affidavits Standard Form 61
BENEFITS/ALLOWANCES
As a matter of policy, and as appropriate, a PSC is normally
authorized the following benefits and allowances:
BENEFITS and ALLOWANCES:
25% Unique Conditions of Work Allowance (UCWA)
Defined Contribution Plan (DCF) 12% of the base salary
Transport Shuttle Service to Female Staff Only
Premium Pay
Leave Benefits
Medical Benefits
Death and Disability Benefits
Retirement and other end of service benefits
Travel and TDY Benefits
TAXES
Local Employee Staff (CCN) is responsible for paying local
income taxes. The U.S Mission does not withhold year end local income tax
payments.
USAID REGULATIONS, POLICIES AND CONTRACT CLAUSES PERTAINING
TO PSCs
USAID regulations and policies governing CCNPSC awards are
available at these sources:
USAID Acquisition Regulation (AIDAR), Appendix J, “Direct
USAID Contracts With a Cooperating Country National and with a Third Country
National for Personal Services Abroad, “including contract clause “General
Provisions,” available at https://www.usaid.gov/sites/default/files/documents/1868/aidar_0.pdf
.
Contract Cover Page form AID 309-1 available at
https://www.usaid.gov/forms .
Acquisition & Assistance Policy Directives/Contract
Information Bulletins (AAPDs/CIBs) for Personal Services Contracts with Individuals
available at http://www.usaid.gov/work-usaid/aapds-cibs.
Ethical Conduct.-By the acceptance of a USAID personal
services contract as an individual, the contractor will be acknowledging
receipt of the “Standards of Ethical Conduct for Employees of the Executive
Branch,” available from the U.S. Office of Government Ethics, in accordance
with General Provision 2 and 5 CFR 2635.-See
https://www.oge.gov/web/oge.nsf/OGE%20Regulations.
EQUAL EMPLOYMENT OPPORTUNITY: The U.S. Mission provides
equal opportunity and fair and equitable treatment in employment to all people
without regard to race, color, religion, sex, national origin, age, disability,
political affiliation, marital status, or sexual orientation. The Department of
State also strives to achieve equal employment opportunity in all personnel
operations through continuing diversity enhancement programs. The EEO complaint
procedure is not available to individuals who believe they have been denied
equal opportunity based upon marital status or political affiliation.
Individuals with such complaints should avail themselves of the appropriate
grievance procedures, remedies for prohibited personnel practices, and/or
courts for relief.
Submission Email:
AFPAKjobs@usaid.gov
 FSN-11 – (Multiple Vacancies)){kind=link}
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